Official K-W Oktoberfest Request Form

Please complete a request for each unique event/appearance request. Please note: Requests do not guarantee booking. All bookings are subject to availability and volunteer schedules.

Event Name(Required)

What type of event is this?(Required)

Business – Open to the Public

Business – Private

Personal

Festhallen

K-W Oktoberfest

Other

Would you like to add this event to our Eat | Stay | Play community partnership program, helping to promote businesses that have unique Eat, Stay, and/or Play-themed Oktoberfest offers and experiences surrounding the Festival, to residents and visitors alike?(Required)

*Fees may apply.

Yes

Please send me more information.

Would you like to add this event to our oktoberfest.ca Events Calendar?(Required)

*Fees may apply.

Yes

Please send me more information.

Business/Organization(Required)

Booking Contact(Required)

First Last

Phone Number (with extension if applicable)(Required)

Email(Required)

Event Date(Required)

Day, Month, Date, Year (ie, Friday, October 9, 2026)

Event Start Time(Required)

Event End Time(Required)

Event Location(Required)

Address(Required)

Street Address City

Event Description(Required)

Please provide a brief description of the event.

Event Webpage (if applicable)

Total Expected Attendance

Attendee Details

Please identify if any dignitaries will be in attendance with full name and title.

What ENTERTAINMENT are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings subject to availability.

Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee)

Authentic Keg Tapping Ceremony – INCLUDES: Official Keg Tapping team, Accordionist, Onkel Hans and/or Tante Frieda (pending availability), Guided Keg Tapping for 2 (you get to decide who does the honours!) *approx. 1 hour

Accordionist (min. 1 hour booking required)

3-piece Band

5-piece Band

Bavarian Dance Group

WunderWagen (Mobile outdoor stage only)

WunderWagen with Entertainment (Please select which entertainment you are interested in above.)

Other

Other Entertainment:(Required)

How many Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) are you looking for?(Required)

What time do you require the Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) to be at the event? Please include start and end time, and any other details.(Required)

What will the Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) be doing at your event?(Required)

What time will the Keg Tapping take place? Please include start and end time, and any other details.(Required)

Which will you be supplying for the keg?(Required)

Beer

Rootbeer

What are the names of the 2 people selected to tap the keg with our team?(Required)

If not confirmed, please input “To be provided.”

By requesting a Keg Tapping, you understand you may be required to provide the following:(Required)

– 1-2 Reserved Parking Spots close to venue for Keg Tapping Team – Private space for Keg filling – Beer for the Keg (approx. 3 cases of bottles/cans OR 2 cases of tallboys) OR Rootbier (approx. 3 cases of cans or 8 2L bottles) – Small, narrow table for Keg Tapping Ceremony in open space for all to see. *NOTE: while we do our best to control and clean up the splash zone, you should expect the area to get beer/rootbeer on it. – Mic and sound system for the Keg Tapping Ceremony – 6ft.-8ft. table for Keg Servings – Pitchers and/or Cups for serving (qty. based on guest count) – 2 people to support as needed

I understand.

When will the accordionist/3-piece band/5-piece band/dance group/other entertainment be performing? Please include start and end time, and any other details.(Required)

Further details to be arranged post-submission.

What time do you require the WunderWagen to be at the event? Please include set up time and tear down time, and any other details.(Required)

Further details to be arranged post-submission.

Which VIP VISITORS are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings subject to availability.

Onkel Hans (15-20 minute visit)

Tante Frieda (15-20 minute visit)

Oktoberfest Ambassador

Kitchener-Waterloo Oktoberfest President

Kitchener-Waterloo Oktoberfest Executive Director

Other

Other VIP Visitors(Required)

What time do you require the VIP Visitor(s) to be at the event? Please include start and end time, and any other details.(Required)

What will the VIP Visitor(s) be doing at your event?(Required)

By requesting Onkel Hans and/or Tante Frieda, you understand you may be required to provide the following:(Required)

– 1-2 Reserved Parking Spots close to venue for Mascot team – Private, lockable change room for the Mascot team (washrooms not acceptable) – Case of water bottles for the Mascot team – 1-2 Mascot Guides

I understand.

Which EXPERIENTIAL ENHANCEMENTS are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings/orders subject to availability.

CUSTOM Oktoberfest Pins/Buttons/Stickers

Choose-your-own Hat & Feather Bar – INCLUDES: hats & feathers (various sizes and colours). *Min. 50qty. required. *Merchandise only; does not include set up or management.

Official K-W Oktoberfest Merch – Various options available. (ie, Pins, Cowbells, Suspenders, t-shirts, Sweaters, etc.)

WunderWheel

WunderWheel with Giveaways

Other

Other Experiential Enhancements(Required)

What DECOR are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings/orders subject to availability.

Plastic Bavarian Checkered Table Cloths

Bavarian Checkered Bunting (Penant-Style Banners)

Inflatable Onkel Hans (power access required)

Inflatable Tante Frieda (power access requried)

Photo Backdrop

Photo Backdrop with Balloon Arch

Oktoberfest Banners

Other

Other Decor(Required)

Is the On-Site Contact the same as the Booking Contact?(Required)

Yes

On-Site Contact Name(Required)

If not confirmed, please input “To be provided.”

First Last

On-Site Contact Phone Number (with extension if applicable)(Required)

If not confirmed, please input “To be provided.”

On-Site Contact Email(Required)

If not confirmed, please input “To be provided.”

Is there any other information we should know about this booking and/or your event?

By submitting this form, you understand this is only a request and does not guarantee booking, and that some requests may have applicable fees. A member of our team will be in touch to finalize details.(Required)

I understand.

By submitting this request, I provide my express consent to Kitchener-Waterloo Oktoberfest (KWO) to receive promotional emails, news and updates about KWO events, activities and experiences. I may withdraw my consent at any time by clicking the unsubscribe link in any email.

I consent.

Official K-W Oktoberfest Request Form

Please complete a request for each unique event/appearance request. Please note: Requests do not guarantee booking. All bookings are subject to availability and volunteer schedules.

Event Name(Required)

What type of event is this?(Required)

Business – Open to the Public

Business – Private

Personal

Festhallen

K-W Oktoberfest

Other

*Fees may apply.

Yes

Please send me more information.

Would you like to add this event to our oktoberfest.ca Events Calendar?(Required)

*Fees may apply.

Yes

Please send me more information.

Business/Organization(Required)

Booking Contact(Required)

First Last

Phone Number (with extension if applicable)(Required)

Email(Required)

Event Date(Required)

Day, Month, Date, Year (ie, Friday, October 9, 2026)

Event Start Time(Required)

Event End Time(Required)

Event Location(Required)

Address(Required)

Street Address City

Event Description(Required)

Please provide a brief description of the event.

Event Webpage (if applicable)

Total Expected Attendance

Attendee Details

Please identify if any dignitaries will be in attendance with full name and title.

What ENTERTAINMENT are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings subject to availability.

Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee)

Accordionist (min. 1 hour booking required)

3-piece Band

5-piece Band

Bavarian Dance Group

WunderWagen (Mobile outdoor stage only)

WunderWagen with Entertainment (Please select which entertainment you are interested in above.)

Other

Other Entertainment:(Required)

How many Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) are you looking for?(Required)

What time do you require the Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) to be at the event? Please include start and end time, and any other details.(Required)

What will the Oktoberfest Greeters in Bavarian Tracht (Gemütlichkeit Committee) be doing at your event?(Required)

What time will the Keg Tapping take place? Please include start and end time, and any other details.(Required)

Which will you be supplying for the keg?(Required)

Beer

Rootbeer

What are the names of the 2 people selected to tap the keg with our team?(Required)

If not confirmed, please input “To be provided.”

By requesting a Keg Tapping, you understand you may be required to provide the following:(Required)

I understand.

When will the accordionist/3-piece band/5-piece band/dance group/other entertainment be performing? Please include start and end time, and any other details.(Required)

Further details to be arranged post-submission.

What time do you require the WunderWagen to be at the event? Please include set up time and tear down time, and any other details.(Required)

Further details to be arranged post-submission.

Which VIP VISITORS are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings subject to availability.

Onkel Hans (15-20 minute visit)

Tante Frieda (15-20 minute visit)

Oktoberfest Ambassador

Kitchener-Waterloo Oktoberfest President

Kitchener-Waterloo Oktoberfest Executive Director

Other

Other VIP Visitors(Required)

What time do you require the VIP Visitor(s) to be at the event? Please include start and end time, and any other details.(Required)

What will the VIP Visitor(s) be doing at your event?(Required)

By requesting Onkel Hans and/or Tante Frieda, you understand you may be required to provide the following:(Required)

I understand.

Which EXPERIENTIAL ENHANCEMENTS are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings/orders subject to availability.

CUSTOM Oktoberfest Pins/Buttons/Stickers

Choose-your-own Hat & Feather Bar – INCLUDES: hats & feathers (various sizes and colours). *Min. 50qty. required. *Merchandise only; does not include set up or management.

Official K-W Oktoberfest Merch – Various options available. (ie, Pins, Cowbells, Suspenders, t-shirts, Sweaters, etc.)

WunderWheel

WunderWheel with Giveaways

Other

Other Experiential Enhancements(Required)

What DECOR are you interested in having at your event? Select all that apply.

*Fees may apply. Bookings/orders subject to availability.

Plastic Bavarian Checkered Table Cloths

Bavarian Checkered Bunting (Penant-Style Banners)

Inflatable Onkel Hans (power access required)

Inflatable Tante Frieda (power access requried)

Photo Backdrop

Photo Backdrop with Balloon Arch

Oktoberfest Banners

Other

Other Decor(Required)

Is the On-Site Contact the same as the Booking Contact?(Required)

Yes

On-Site Contact Name(Required)

If not confirmed, please input “To be provided.”

First Last

On-Site Contact Phone Number (with extension if applicable)(Required)

If not confirmed, please input “To be provided.”

On-Site Contact Email(Required)

If not confirmed, please input “To be provided.”

Is there any other information we should know about this booking and/or your event?

I understand.

I consent.

Test Request Form

Official K-W Oktoberfest Request Form

Official K-W Oktoberfest Request Form

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